Pursue the
right bids.
Prove compliance.
Submit on time.
Upload the RFP. Fifteen minutes later you have a bid/no-bid recommendation, a compliance matrix traced to every page and cell it came from, and a first draft written only from evidence you have already approved.
Built for US contractors submitting 12–150 bids a year to federal, state, county and city agencies and school districts — construction, facilities, security, janitorial, engineering, staffing, managed IT.
Most bid teams spend the first two days
reading.
By then the questions deadline is half gone and nobody has written a word. iTender Source collapses that into the time it takes to make a coffee — not by skimming, but by reading every clause and showing you exactly where each conclusion came from.
- 00:00
The solicitation lands
Word, Excel, PDF or a zipped bundle. Files are screened, then parsed with their structure intact — clause numbering, page position, sheet and cell references.
- 00:40
Requirements become a graph
Every instruction, question and schedule is typed: mandatory, scored, evidence, pricing, contractual, submission. Each one records the signal that classified it, so you audit the matrix instead of trusting it.
- 02:10
Hidden risk surfaces
Uncapped liability, performance bonds, mandatory site visits, firm-price periods, prevailing wage and MBE/WBE/DBE goals — the things buried in Section 6.3 that decide whether this bid is worth writing.
- 04:00
Bid/no-bid lands on the desk
Eligibility, capability, competition, margin, delivery risk and effort resolve to a score, a win probability and an expected value — in dollars, per bid-team hour.
Every sentence is
either cited or flagged.
Drafting composes only from evidence your organization has approved, and only from the part of it your role is cleared to see. Each sentence is then checked back against its sources. Figures must appear literally in a cited document. Certificate numbers and insured amounts are reproduced word for word, never paraphrased.
Aravon Group has delivered integrated facilities maintenance to the City of Riverton, Ohio since July 2021 under a three-year contract with two renewal options, both of which were exercised.[1] The portfolio covers 38 sites including city hall, eleven community centers, four aquatic centers and public works yards.[1] Aravon achieved 98.2 percent response time compliance across 4,180 corrective work orders in fiscal year 2025.[2] We are ISO 9001 certified and guarantee a 30 percent reduction in emergency call-outs.
Sources, not suggestions
A reviewer sees which approved document backs each claim, who owns it, and whether it has passed its review date — before they sign it off.
Prohibited claims never land
Certification assertions, outcome guarantees and absolute performance claims are stripped before a reviewer ever reads them. The rule is enforced, not advisory.
The check is not the model's job
Grounding runs identically whether a language model wrote the draft or the built-in composer did. That part must not depend on a model behaving.
A failed gate cannot be
outscored.
Eligibility, conflict, capacity, terms and deadline run first. If one of them fails, the recommendation is decline — at any weighted score, however attractive the contract looks.
You can still choose to bid. But overriding the recommendation requires a written rationale, and both the override and the reason go into a hash-chained audit trail that nobody can quietly edit later.
Enterprise tools, for teams
with no enterprise.
The established platforms are built for organizations with a proposal department. If you have a bid manager, two writers and a very busy operations manager, the opening is a product that deploys in days and prices in the open.
| Capability | Loopio | Responsive | QorusDocs | iTender Source |
|---|---|---|---|---|
| Word / Excel / PDF import and export | Yes | Yes | Microsoft-centric | Layout fidelity, answers returned to the buyer's own cells |
| Answer and content library | Strong | Strong | Strong | Evidence graph with owners, expiry and approved claims |
| AI answer drafting | Yes | Yes | Yes | Sentence-level sources, uncertainty and prohibition rules |
| Bid / no-bid decision | Limited emphasis | Opportunity tools | Pursuit tools | Gates, weighted factors, margin, effort and expected value |
| Compliance matrix | Project questions | Yes | Proposal workflow | Mandatory / weighted / contractual requirement graph |
| Commercial review | Limited | Workflow | Proposal | Controlled pricing workbook with restricted margin visibility |
| Outcome learning | Analytics | Analytics | Analytics | Feedback-to-content and pursuit economics |
| Entry price | From $20,000/year | Sales-led | Sales-led | $500 per bid, or $1,500 managed — published |
Competitor columns describe publicly published positioning at the time of writing, not a feature-by-feature audit. Verify anything that matters to your decision.
You should not have to
book a call to see a price.
Today the product is sold per bid, because that is how you find out whether it works on your bids. Subscriptions arrive when the platform features below them do.
You run the bid, on your pack, with your evidence. Priced on the size of the solicitation, not a seat count.
- Compliance matrix traced to every page and cell
- Bid/no-bid with hard gates and expected value
- Grounded drafting with sentence-level citations
- Word output, and answers written back into the buyer's workbook
- Preflight and a sealed submission record
- No commitment beyond the bid
Our team runs the bid alongside yours — the fastest way to find out whether this changes your win rate.
- Everything in Per bid
- We build your evidence library from bids you have already written
- Amendments tracked, impacts applied, deadlines re-cut
- Commercial schedule and approvals run with your estimator
- Debrief captured and fed back into your content
- Scoped per engagement
One bid team, steady flow of RFQs and mid-size RFPs
Multiple business units, Microsoft 365, commercial schedules
SSO and SCIM, teaming-partner workspaces, US-only AI data controls
These prices are indicative and the features behind them are still being built. Run a bid with us now and you will know whether the subscription is worth having.
The limits are part of
the product.
A tool that will happily write you a certification you do not hold is not saving you time, it is manufacturing a non-responsive bid. These constraints are enforced in code, not promised in a policy document.
It will not invent a credential
No certification, client, outcome, price or piece of experience appears in a draft unless an approved record in your library says it. Where evidence is missing, the draft says so and names the gap.
It will not approve your bid
Every AI output is a draft. An authorized person approves submission content, and the platform records who, when and against which version.
It will not promise you a win
iTender Source improves selectivity, compliance coverage and turnaround. It cannot tell you that you will win, and it cannot determine legal compliance on your behalf.
It will not train on your bids
Sensitive buyer material and confidential bid content are access-controlled and excluded from shared-model training. US data residency and no-retention options are available.
Encryption at rest and in transit · malware scanning on upload · MFA for privileged roles · signed downloads · hash-chained audit trail · tenant-scoped retrieval
The demo is seeded with a
live RFP, not a screenshot.
A 42-site city facilities maintenance RFP, a price-changing amendment, an evidence library with real freshness problems and eighteen mandatory items still open. Or upload your own RFP and watch the matrix build itself.